Job Description

Engineering Project Coordinator

General Job Summary: The Engineering Project Coordinator will be responsible for providing administrative support working closely with Department Leadership, assigned project team members, program managers, and customers for the business operations of the Engineering Division. This position is responsible for providing project support by assisting in the planning, and scheduling project tasks; monitoring project budgets, identifying potential budget shortfalls and overruns, compiling and evaluating data; preparing project and budgetary reports. Individuals in these roles will work closely with assigned project team members, program managers, Department Director(s), Division Vice President, and the customer.

Essential Job Functions:

• Monitor and evaluate project execution, may conduct specific project cost estimating and analysis; and may schedule resources.
• Track project budgets and percent completions for early signs of budget shortfalls and overruns.
• Work with project managers to raise awareness of developing financial problems. Report routinely to the Director regarding those problems.
• Contact and work with clients, project partners, and subcontractors as needed by project directors to support the management of projects.
• Perform editorial review of project and other documents to improve quality of submittals.
• Organize and maintain corporate documentation, correspondence, confidential employee files and training records, customer file, supply inventories, and vision paperwork.
• Serve as centralized point of contact for employee onboarding, marketing initiatives, procurement, IT support, meeting organization, security logistics, report generation, and office functionality.
• Responsible for report generation, routine correspondence, department presentations, and tracking of various matrices / projects.
• Create, format, prepare, and maintain reports, papers, graphics, and presentations required by Division and Project Managers in a timely manner.
• Ensure continuation of communication in the absence of leadership to team and interpret requests and implementation efforts in an efficient and timely manner.
• Maintain Division cell phones, distribution / phone lists, organizational charts, leadership calendars / scheduling, travel arrangements, Division social media account(s), and record keeping systems.
• Perform other administrative support duties as may be required by Division leadership and other department managers.

Other Job Functions:

• Accountable for project tracking, updating and maintaining project documentation on deliverables.
• Enter data into spreadsheets and perform financial and statistical calculations.
• Prepare project and budget reports by drafting sections of reports, tabulating data, and incorporating tables and sections from other authors.
• Demonstrate excellent communication skills (written, oral & interpersonal).
• Demonstrate strong organizational and computer skills.
• Demonstrate excellent attention to detail.
• Demonstrate excellent time management skills with the ability to troubleshoot and problem solve.
• Ability to anticipate problems and proactively resolve potential blockers.
• Ability to follow through on assignments in a timely manner.
• Strong interpersonal skills, planning ability, problem solving, and ability to multi-task.
• Performs other duties as required by supervisor.

Supervisory Responsibility:

This position has no supervisory responsibilities.

Experience and Skills:

Education and Experience:

• US Citizenship required.
• Must be able to obtain/maintain security clearance at a level equivalent to Department of Defense (DOD) SECRET
• BS in Business or 10 years project management experience
• Knowledge and ability to use the fundamental concepts, practices, and procedures of the particular field of specialization.
• Effective verbal and written communication skills
• Detail oriented; possess excellent planning and organizational skills; inquisitive.
• Excellent interpersonal and verbal/written communication skills.
• Must be capable of working with individuals at all levels within and outside of the organization
• Demonstrated ability to utilize a variety of computer programs including MS Office Suite, Access or other database tools.

Preferred Qualifications:

• Active US Security Clearance
• Experience as a small business owner

Work Environment / Physical Requirements:

Work Environment & Conditions:

• This position involves work in an office and laboratory environment and could require the use of personal protective equipment (PPE) including:
• Safety glasses
• Hearing protection (varies based on tasks)
• Shoe covers

Physical Demands:

• In performing the work for this position, the project coordinator must be able to:
• Perform work utilizing a computer for extended periods of time.
• Sit for extended periods of time without being able to leave the work area.
• Stand for extended periods of time without being able to leave the work area.

Job Benefits:

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

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