Job Description

Job Description

Job Description

Location: Independence, OH

About Redwood:
At first glance, Redwood Living, Inc. (Redwood) is a company that builds and manages single-story apartment homes. But when you look closer, you'll see we are so much more. We are builders, innovators, and individuals who go the extra mile. Our success is driven by the incredible people who make up our workforce. Our Redwood Ambassadors are not only passionate and talented but also empowered to make decisions that enhance the lives of our residents and their fellow employees. Join us and be part of a team that values creativity, dedication, and the power to make a difference.

We live by eight core values that guide everything we do:
• Do One Thing Really Well
• Be Entrepreneurial
• Serve Those You Lead
• Deliver More Than Expected
• Communicate Openly and Honestly
• Instill Family and Team Spirit
• Demonstrate Integrity and Authenticity
• Be Nice and Have Fun

Position Overview:
The Legal Assistant is a key contributor to the Legal Department, providing high-level administrative, operational, and strategic support. This role goes beyond traditional administrative duties by helping to streamline legal operations, enhance departmental efficiency, and support cross-functional initiatives. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple, complex workflows while maintaining the highest standards of professionalism and confidentiality. All Redwood employees are expected to conduct business in accordance with company policies and values. All Redwood employees are expected to conduct all Redwood business and practices in accordance with Redwood company policies and procedures.

Duties & Responsibilities:

• Review, draft, proofread and manage legal documents ensuring accuracy, consistency, and legal integrity.
• Draft and manage certain legal filings with governmental agencies.
• Review, draft, track and manage internal legal approvals ensuring timely responses in accordance with applicable laws and regulations.
• Conduct legal research and synthesize findings to support legal counsel and business leaders and monitor changes in the law to ensure ongoing compliance.
• Draft, manage, and track professional correspondence; respond to internal and external inquiries with clarity, professionalism, and timeliness.
• Prepare internal communications, executive-level presentations, and departmental reports to support strategic decision-making.
• Assist in the preparation, organization, and maintenance of corporate records, legal documents, and regulatory filings to ensure compliance and audit readiness.
• Organize and manage legal files and records using secure, efficient, and scalable systems.
• Coordinate document execution, collection, and closing processes across internal teams and external stakeholders.
• Oversee legal invoice processing, including review, reconciliation, and budget alignment with outside counsel billing.
• Liaise with outside counsel, title companies, service providers and governmental agencies as needed.
• Support the development and monitoring of departmental budgets, financial reporting, and expenditure tracking.
• Track and report on Legal Department performance metrics to support continuous improvement and strategic planning.
• Provide project management support for legal initiatives, including cross-functional collaboration and milestone tracking.
• Maintain corporate record books for affiliated entities and ensure timely updates.
• Schedule and manage meetings, including agenda preparation, logistics, and follow-up documentation.
• Act as a liaison to other departments, ensuring seamless communication and timely legal support for business operations.
• Provide executive-level administrative support to legal and senior leadership as needed.
• Perform other duties aligned with departmental goals and organizational priorities.

Required Skills:

• High degree of professionalism, integrity, and discretion in handling confidential and sensitive matters.
• Strong interpersonal and collaboration skills with the ability to build relationships across departments and with external partners.
• Excellent organizational, communication, and time management skills and a strong attention to detail and ability to work independently and collaboratively; ability to prioritize and manage multiple projects in a fast-paced environment.
• Clear, concise communication skills—both written and verbal—with strong attention to detail.
• Demonstrated ability to think critically, solve problems, and contribute to process improvements.

Required Qualifications:

• Associate or Bachelor’s degree or significant progress toward a degree in legal studies, business, or a related field.
• Notary Public in Ohio (or ability to become an Ohio Notary Public within 90 days after hire).
• 3–5 years of experience in a legal assistant, paralegal or support role preferably in a transactional and corporate law setting.
• Proficiency in Microsoft Word, Excel, SharePoint, Teams, PowerPoint and Adobe Acrobat.
• Experience with collaboration tools and legal billing and practice management systems.

Preferred Skills:

• Paralegal certification.
• Experience supporting real estate, finance, or M&A transactions.
• Familiarity with SEC, state corporate filings, and compliance documentation.
• Experience in both law firm and in-house legal environments.

Physical Requirements:

This job operates in a professional office environment, full-time, in person, at Redwood’s office in Independence, Ohio. In this role, the employee will routinely use standard office equipment such as computers, desk phones, cellular/mobile phone, photocopiers, etc. The employee is frequently required to sit, stand, bend and walk with the ability to lift 20 pounds where applicable.

Discover the amazing benefits and perks that Redwood Apartment Neighborhoods offers! Visit our website today to learn more and see why Redwood is a great place to work:Redwood Apartment Neighborhoods | Employee Benefits & Perks

Redwood Living, Inc. is an equal opportunity employer. Redwood strictly prohibits and does not tolerate illegal discrimination, and Redwood provides equal employment opportunities to employees and applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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