Job Description

Classification: Contract
Contract Length:  6-months
Location: Nashville, TN

Summary We are seeking a detail-oriented and highly organized Recruitment Coordinator to join our team. The ideal candidate will play a pivotal role in supporting the recruitment and onboarding processes for contract resources, ensuring accuracy, compliance, and a seamless experience for candidates and stakeholders. This role requires excellent communication skills, a high degree of attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Manage the end-to-end onboarding process for new contract resources across HCA, CereCore, and external clients
• Coordinate drug screens, background checks, medical requirements, and necessary paperwork based on role specifications
• Serve as the primary point of contact for candidates and managers during the onboarding process and maintain realistic expectations regarding candidate start date, etc.
• Respond to inquiries and resolve concerns promptly to ensure a satisfactory onboarding experience
• Submit payroll corrections to HR as needed to ensure accurate compensation for all time worked
• Ensure accurate data entry across multiple systems
• Conduct monthly audits (or more frequent as needed) to ensure data accuracy and consistency across multiple platforms
• Responsible for handling sensitive personal information responsibly and safely, ensuring compliance with data protection and privacy regulations
• Assist with contractor lifecycle management, processing candidate terminations, extensions, and conversions to full-time employment
• Assist in onboarding new vendors as required
• Maintain strong written and verbal communication with all stakeholders, including candidates, managers, and internal teams
• Assist with various process improvement initiatives as needed to streamline workflows and maximize efficiency
• Assist with data audits to ensure consistency across all systems

Requirements

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in data entry and management across multiple systems
• Ability to learn new software and systems quickly and effectively

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