Job Description

Overview Receptionist (Bilingual) - PortMiami at Seaboard Marine . Location: PortMiami. Starting rate: $18 per hour. Schedule: Monday through Friday from 7:00 a.m. – 5:00 p.m., with the flexibility to work extended hours as needed. Long-term employment with opportunities for growth. Discover more about our organization, culture, and employee benefits by visiting this page. Qualifications Required One (1) year of experience as a Receptionist, or handling a high volume of calls. Experience performing clerical/administrative duties. Ability to communicate in a business environment in English and Spanish (verbal and written) at an intermediate level. Basic computer skills in programs such as MS Word, Excel, and Outlook. Pleasant disposition and tone of voice. Prompt arrival and regular attendance at work. Well-developed interpersonal skills; team-player. Ability to meet and deal effectively with customers, executives, and the general public. Strong time management and organizational skills. Must be able to prioritize and be detail oriented. Ability to follow procedures and instructions. Ability to work with limited supervision, multitask and possess strong initiative. Ability to work extended hours, holidays and/or weekends, as needed. Must have or be able to obtain a TWIC card within 30 days of employment. Preferred High school diploma or equivalent. Intermediate computer skills in MS Word, Excel and Outlook. Duties and Responsibilities Answers telephone and routes calls in a prompt, courteous, and efficient manner. Does not leave callers on hold and unattended for too long. Welcomes on-site visitors, determines the nature of business, announces visitors to appropriate personnel, and arranges for escort as appropriate. Registers visitors in the system and issues a pass to enter the building, ensuring the visitor is identifiable. Requests proper identification of employees and visitors as a means of ensuring the security of the terminal. Registers employee TWIC ID into the AS400 system and grants employee access to the terminal. Monitors the expiration of employee credentials and assists them in the renewal process, including the preparation of the Port ID letter and TWIC ID reimbursement agreement. Receives all incoming packages and informs employees for prompt pick-up. Maintains conference room and training room calendars for all meetings and trainings at the Port of Miami location. Coordinates Port of Miami terminal tours with terminal management and coordinates lunch and refreshments as needed. Maintains office supplies inventory and places orders for replenishment. Receives all incoming office supplies deliveries and notifies the Human Resources Department accordingly. Prepares monthly reporting for Caribbean Ship Associations and assists with the preparation and distribution of company-related communications (newsletter, memorandums, flyers, etc.). Notifies the Human Resources department in a prompt fashion when disruptive or problematic visitors arrive. Notifies the Human Resources department promptly when there are any issues with the phone or computer systems. Assists other operational departments with clerical duties as needed. Perform additional related duties as assigned. Physical and Safety Requirements Repeated use of fingers, speaking, and hearing; ability to sit for extended periods. Occasional lifting up to 10 pounds. Vision requirements including close, distance, color, peripheral, depth perception, and ability to adjust focus. Report safety hazards and incidents; wear PPE as instructed; comply with safety policies; participate in safety trainings. Conditions and Supervisory Indoors, controlled temperature environment; front door may be open to allow guests. Reports to the Human Resources Team Leader and the Human Resources Assistant Manager. No supervision of other positions. EEO and Accommodations We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws. If an applicant with a disability is unable to access our online application center due to their disability, they can request reasonable accommodations by contacting the provided email address in the listing. Referrals increase your chances of interviewing at Seaboard Marine. #J-18808-Ljbffr Seaboard Marine

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