Job Description

Job Description

Legal Executive Assistant - Is This Your Perfect Fit?

Location: Presidio, San Francisco (in-office, 5 days/week)

Industry: Leading Global Investment Firm

Environment: Fast-paced, high-caliber, collaborative, and evolving

This role might be MADE for you if…

✔ You thrive in high-performance environments.

You love being around sharp people, moving quickly, and keeping complex operations running smoothly.

✔ You have 3+ years of administrative experience.

Bonus points if you’ve supported Legal or Tax teams or have experience with detailed processes and document workflows.

✔ You’re an organizational powerhouse.

Color-coded calendars, systems for everything — that’s your natural state.

✔ You’re fluent in the EA toolkit.

Microsoft Office is second nature (Word, Excel, PowerPoint, Outlook), and you’ve used tools like Concur or similar systems.

✔ You communicate clearly and confidently.

Whether it’s a polished email, a quick Slack, or managing many stakeholders, people trust you to get the message right.

✔ You’re a calm problem-solver.

New request? Tight deadline? Moving pieces? You switch into solution mode instantly, without drama.

✔ You operate with absolute discretion.

You handle sensitive documents and confidential information with integrity and maturity.

✔ You enjoy being the go-to person.

Supporting a team, keeping things moving, anticipating needs — it energizes you.

What you’ll own:

• Support a ~7-person Legal + Tax team with varying seniority levels
• Core hours: ~8am–5pm (with flexibility based on team needs)
• Heavy calendar management across global time zones
• Domestic and international travel planning
• Expense reporting via Concur
• Phone coverage + email/inbox support for EA teammates
• Managing legal documents, invoices, presentations, and signature flows
• Liaising with external vendors and internal business teams
• Notary experience is helpful but not required

Where you’ll make an impact:

This firm trusts its EAs as critical operators. You’ll be successful if you bring:

• High integrity and sound judgment
• A team-first mindset with a positive, approachable style
• Ownership over your work and the ability to run independently
• Curiosity and a willingness to grow, learn, and take on more
• Clear communication and a steady presence in a fast-moving environment

Why this is special:

You’ll join one of the most respected investment firms in the world in a gorgeous, high-energy Presidio office and be part of a team that values excellence, trust, and people who truly run the show . If you want an EA role where you’ll be challenged, appreciated, and surrounded by high-performers, this is it.

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